By-Laws

SSFFC By-Laws PDF
SOUTHERN SIERRA FLY FISHERS
BY-LAWS
and Rules of Order
of
Kerniville , California
Preface
The masculine words appearing herein shall include the feminine
gender as circumstances require.
 BY
LAWS
ARTICLE 
I: NAME AND PURPOSE
Section I. This organization shall be known as
SOUTHERN SIERRA FLY FISHERS
Sec. 2. The purpose of the Southern Sierra Fly Fishers is to promote the
awareness, art and skills of fly 
 fishing, conserving our natural resources and contributing
to our community. This shall be accomplished by:
1. Providing social activities to encourage and maintain an active,
participating membership.
2. Provide assistance to
 club members to help them become more
effective flyfishers and to promote the fellowship of the membership.
3. Providing classroom-learning opportunities for srudents and residents
of all ages in areas of conservation, fly tying, fly casting. and rod
building classes.
4. Promote and work for the betterment of the Kern River watershed
ARTICLE II: MEMBERSHIP
Section 1. The members of
 the Southern Sierra Fly Fishers shall be all persons
who have been, or may hereafter be, accepted and are in good standing in the Southern
Sierra Fly Fishers.
Sec. 2. Applications for
 membership shall be received from all persons,
businesses and organizations thatare willing to further the purposes of the Southern
Sierra Fly Fishers, and desirous of supporting the sport offly fishing. Other than failure
to pay dues, termination of membership must be recommended by the Board of Directors
and approved by the membership.
Sec 3. Complimentary memberships may be granted for up to one year with the
approval of the Board of Directors.
ARTICLE
Ill: LIFE MEMBERSHIP
Section
 1. The Southern Sierra Fly Fishers, by an affinnative vote of two-thirds of
those present at a regular Southern Sierra Fly Fishers meeting, may elect a member in
good standing to Rainbow Club Life Membership upon the payment in advance of $500.00.
Sec. 2.
The Southern Sierra Fly Fishers may, by affirmative vote of two-thirds of
those present at a regular Southern Sierra Fly Fishers meeting, elect a member in good
Standing to Honorary Life Membership for distinguished services to the Southern Sierra
Fly Fishers. Mere services as a Southern Sierra Fly Fishers Officer or Commineeperson
shall not be considered as sufficient distinguished service.
Sec. 3.
Nomination for Honorary Life Membership must be in writing and set
forth the distinguished services rendered
 in detail. The President shall set a date for the
vote on the nomination, which shall not be later than the third regular meeting after it is
presented.
ARTICLE IV: SESSIONS
Section
 1. The regular sessions of the Southern Sierra Fly Fishers shall be held on
the second Friday at
 7:00 PM in each month throughout the year. However, when
convenience requires, the regular session may be held at a date and time determined by
the President.
Sec. 2.
A minimum of seven members of the Southern Sierra Fly Fishers. at least
two of which shall be elected officers, shall constitute a quorum for the transaction of the
business of the Southern Sierra Fly Fishers in a regular or special meeting.
Sec. 3
 The Board of Directors shall meet once a month just prior to the regular
membership meeting, at a time and place convenient to the majority of the board. All
meetings of the Board of Directors are open to all members. The President or any two
officers may request additional meetings as necessary.
Sec. 4.
 A minimum of four members of the Board of Directors shall constitute a quorum for the transaction of the business of
 the Board of Directors in a regular or special meeting.
ARTICLE V:
 ELECfIVE OFFICERS AND DUTIES
Section 1.
 The elective officers of the Southern Sierra Fly Fishers shall be a President, a
Vice President, a Secretary, a Treasurer, two Directors, an Education Chairman, a
Conservation Chainnan, and an Outings Chairman; and no member can hold more than
one elective office in the Southern Sierra Fly Fishers.
No Southern Sierra Fly Fishers officer shall simultaneously occupy another position in
the Southern Sierra Fly Fishers when the relationship between the Southern Sierra Fly
Fishers office held and the other position occupied is such to give rise to an apparent,
potential or actual conflict of interest.
OF THE PRESIDENT
Sec. 2.
The President shall be the executive officer of the Southern Sierra Fly Fishers. It shall be the duty of the president to preside at all sessions of the Southern Sierra Fly Fishers, call special sessions when necessary, appoint all committees designating the chainnan thereof and have general supervision over all matters pertaining
to the Southern Sierra Fly Fishers. The president shall perform such other duties as may
be required of him by the By-Laws of the Southern Sierra Fly Fishers. The president shall
act as the representative of the Southern Sierra Fly Fishers to the conul11.uUty of the Kern River Valley.
OF THE VICE PRESIDENT
Sec. 3
 It shall be the duty of the Vice President to assist the President in the
performance of his duties as above stated and to officiate for him in his absence. The
Vice President shall be invested at such times with full powers and prerogatives of the
President, and subject to his duties.
 
OF THE SECRETARY
Sec. 4.
It shall be the duty of the Secretary to keep correct minutes of all meetings
of the Southern Sierra Fly Fishers, to keep correct accounts between the Southern Sierra
FlyFishers and its members; issue membership cards; keep correct mailing lists of the
members of the Southern Sierra Fly Fishers.
The Secretary shall attend to all the correspondence, subject to the approval of the
  President, and shall promptly present all communications received by him to the
Southern Sierra Fly Fishers, having first submitted the same to the President. The
Secretary shall issue all certificates pertaining to the business of the Southern Sierra Fly Fishers.
The Secretary shall notifY the members of all committees of their appointment, together
with the subject given into their charge; copy reports in the minute boo~ when directed;
require members to pay their dues in advance of each upcoming dues period; send written
notice to all members in arrears for dues; and all such other duties as may be legally
imposed upon him by the Southern Sierra Fly Fishers and are inherent in and pertain to
the duties of his office. The Secretary shall have charge of the books, papers and records of the Southern Sierra Fly Fishers, under the direction of the President.
When the Secretary retires from office he shall immediately deliver all the books, papers
and other property in his charge belonging to the Southern Sierra Fly Fishers to his
successor in office, or whomever the Southern Sierra Fly Fishers may appoint.
 
OF THE TREASURER
Sec. 5.
It shall be the duty of the Treasurer to receive all moneys due to the
Southern Sierra Fly Fishers, from any source whatever; and, except as otherwise provided by
 By-Laws, shall be the Treasurer of all Committees of the Southern Sierra Fly Fishers.
and shaU handle all funds of all Committees and of every activity of the Southern Sierra
Fly Fishers; pay all bills against the Southern Sierra Fly Fishers as ordered by the
President and Secretary; keeping a correct account, under their proper dates, of the
amounts and sources of receipts and the amounts and purposes of disbursements, taking
proper vouchers for the various items thereof. He shall, at such times as the Board of
Directors may direct or the President require, present for examination all books,
vouchers, etc. that may be necessary to a proper auditing of his accounts. He shall also
perfoITIl other duties as are required by the Southern Sierra Fly Fishers, and are
compatible with his office. He shall present a report at each session showing the
condition of the funds afthe Southern Sierra Fly Fishers.
OF THE DIRECTORS
Section 6.
It shall be the duty of the Directors to assist and advise the President in
the general supervision over all property and money matters pertaining to the Southern
Sierra Fly Fishers. They shall see that the provisions oftbe By-Laws are strictly complied
with, especially the provisions for the vote of the Southern Sierra Fly Fishers, before
executing any contract. They shall also perform other duties as are required by the
Southern Sierra Fly Fishers, and are compatible with their office.
 
OF THE EDUCATION  CHAIRMAN
Section 7.
It shall be the duty of the Education Chairman to make all arrangements for guest speakers and fly fishing education programs presented during the
regular sessions of the Southern Sierra Fly Fishers. He shall be charged with
implementing the conduct of classes in Fly Fishing, Fly Tying, and Rod Building.
 
OF THE CONSERVATION CHAIRMAN
Section 8.
 It shall be the duty of the Conservation Chairman to coordinate all club  Conservation activities.
 
OF THE OUTINGS CHAIRMAN
Section 9.
It shall be the duty of the Outings Chairman to arrange all field trips
for the club.
ARTICLE VI: BOARD OF DIRECTORS
Section
 1. The Board of Directors of the Southern Sierra Fly Fishers shall be the
President, Vice President, Secretary, Treasurer, the Directors,. Education Chairman,
Conservation Chainnan,and the Outings Chairman.
Sec. 2. The Board of Directors shall have the following powers subject to the
control of the Southern Sierra Fly Fishers; it shall have control of the funds, investments
and property of the Southern Sierra FlyFishers, whether real or personal, not otherwise
provided for by law; shall execute all leases, contracts or other papers necessary in
supportingthe operation of the Southern Sierra Fly Fishers. It shall purchase all supplies
ordered by the Southern Sierra,Fly Fishers and all bOoks and stationary required by the
Officers for the proper perfonnance of their duties.
The Board of Directors shall present, not later than the final regular session of the
Southern Sierm Fly Fishers in September, to the Southern Sierra Fly Fishers a segregated
Budget, making appropriations for each of several projects fOr which the Southern Sierra Fly Fishers may provide, out of moneys known tobe in the possession of the Southern
Sierra Fly Fishers or estimated to come into during the ensuing year.
After the Budget has been adopted, all expenditures by the Southern Sierra Fly Fishers
must be kept within the limits of the appropriations therein made. When a proposal is
made for any expenditure in excess of such adopted Budget, such proposal shall be
promptly referred to the Board of Directors for consideration. Such Budget may include
an item for contingent purposes to cover unforeseen emergencies of the Southern Sierra
Fly Fishers.
 
ARTICLE Vll: APPOINTIVE POSITIONS AND DUTIES
Section 1. Before his installation. the President
-elect shall appoint a Community
Relations Officer of the Southern Sierra Fly Fishers.
Sec. 2. The Community Relations Officer shall be charged with implementing the
Community Relations Program of the club; publicize the Southern Sierra Fly Fishers to
promote its programs, activities and charities, to encourage and solicit membership, to
appropriately recognize all gifts made to the Southern Sierra Fly Fishers; pursue
candidates for membership in the Southern Sierra Fly Fishers.
 
ARTICLE VITI: NOMINATION, ELECTION AND INSTALLATION OF
OFFICERS
Section 1. Nominations for offices to be filled shall be made in the order in which
they appear in Section I of Article V of the By-Laws at the regular Southern Sierra Fly
Fishers session heldin August of each year.
No member. unless nominated in accordance with this section, shall be eligible to
election. Only a member in good standing shall be eligible for nomination to office in the
Southern Sierra Fly Fishers.
 
Sec 2. The annual election shall be held at the regular Southern Sierra Fly Fishers
session held in August of each year.
Sec. 3. At all elections for Officers, the President or a Past President shall preside
 The election shall be by a show of hands; the Secretary and one member at large shall
tally the votes and the presiding Officer shall announce the result and declare the
candidate receiving a majority of the votes cast duly elected.
Sec.4.
The Officers shall be installed at a special session of the Club to be held
prior to the next regular session after the election is declared closed.
ARTICLE IX: COMMITTEES
Section 1. Prior to the next regular session after his installation, the President shall
appoint the following committees:
a. Newsletter Editor
b. Fly Tying Committee
c. Raffles Committee
d. Library Committee
 
ARTICLE X: MEMBERSHlP FEES AND DUES
Section 1. The fees and dues for membership in the Southern Sierra Fly Fishers
shall be:
a. Individual
B. Family
c. Sponsor
d. Rainbow Club Life Membership
$25.00
$35.00
$100
 .00
$500
Sec. 2. All Southern Sierra Fly Fishers dues shall be payable annually, on or
before September 1st of each year.
Sec. 3. All membership fees and dues are waved for all Life Members, and
Honorary Life Members.
ARTICLE Xl: POWER TO LOAN MONEY, ETC.
Section 1.
The Southern Sierra Fly Fishers shall not have the power to loan its
funds to any of its members.
Sec. 2.
 Members of the Southern Sierra Fly Fishers, whether serving upon any
committees or in their private capacity, shall not have the power to incur any expense in
the name of, or for account of, the Southern Sierra Fly Fishers, without first obtaining its
consent thereto.
ARTICLE XII: SOUTHERN SIERRA FLY FISIlERS YEAR AND FISCAL YEAR
Section 1.
The Southern Sierra Fly Fishers Year shall end with the last day of
August of each year. The Fiscal Year of the Southern Sierra Fly Fishers shall end with
the last day of August of each year.
ARTICLE XlII: RULES OF TIlE SOUTIlERN SIERRA FLY FISIlERS
Section 1.
The Rules of Order approved
by the Southern Sierra Fly Fishers and
armexed hereto shall guide the Southern Sierra Fly Fishers in its deliberations. It shall be
the duty of the President to see that they are strictly enforced.
Sec. 2.
"Robert's Rules of Order" shall be the guide for any parliamentary rules
not especially provided for
in said "Rules of Order!!.
 
ARTICLE XIV: AMENDMENTS
Section
 1. All amendments and revisions to the By-Laws and Rules of Order of
the Southern Sierra Fly Fishers shall he proposed in writing and sent by the Secretary to all members
of the Southern Sierra Fly Fishers at least ten days before the regular
meeting at which said proposed amendment or revision is to be voted upon. A majority
vote of all members present at the regular meeting designated. for consideration of such
amendment or revision shall be required for its adoption.
 
BY-LAWS CERTIFICATION
This is to certify that the amended By-Laws of the
 SOUTHERN SIERRA FLY FISHERS
 were adopted by a majority vote of all the members present at a regular session
of the SOUTHERN SIERRA FLY FISHERS held on xxxxxx.
Notice in writing, setting forth the changes in the proposed revision, was sent out by the
Secretary to all members of the
 SOUTHERN SIERRA FLY FISHERS at least ten days
before theregular meeting at which said revision was voted upon.
Barrie Mann, President
Peggy Greenberg, Secretary
SOUTHERN SIERRA FLY FISHERS
RULES OF ORDER
1. When a quorum is present, the President shall call the meeting to order.
2. The President shall preserve order and pronounce the decision of the club on all
subjects; he shall decide all questions of order withoutdebate.
3. No Question shall be stated unless movedand seconded, nor be open for discussion
until stated by the President; and when a question is before the club the only motions in
order shall be:
 a. To lay on the table.
b.The previous question.
c. To indefinitely postpone.
d.To postpone to a certain day.
e.To recommit.
f. To refer.
g.To amend.
They shall take precedence in the order here arranged, and the first two shall be
decided without debate.
4. On the call of three members for the previous question, the President shall put the
questionin this form: "Shall the main question now be put?" If the motion is carried, all
debate shall cease, and the vote shall be taken, ftrst on the pending amendments in their
proper order, and then on the main question. The motion shall have precedence of all
other motions, except to lay on the table.
5. If the question under debate contains several propositions, the same shall be divided at
the request of any member, and a vote takenseparately; but the motion to "strike out and
insert" shall be indivisible.
6. Amendments shall be considered in the reverse order in which they are made.
7. When a proposed amendment is under consideration, a motion to amend the same may
be made. No after amendment to second amendment shall be in order. But when an
amendment to an amendment is under consideration, a substitute to the whole matter may
be made. No proposition on a subject different from the one under consideration shall be
received under the color of a substitute.
8. A question oncedecide~ shall stand as the judgment of the Club, and shall not again
during the term be drawn into debate, unless there is a motion to reconsider. Such a
motion shall not be in order unless made by one who voted with the majority.
9. The President shall have one vote only on all questions. If there be a tie, the question
shall be decided in the negative. In case of a tie in an election of officers, neither shall be considered elected.
 
10. Questions or order sball be decided by the chair without debate, but any member may
appeal from his decision, and on appeal no members shall speak more than once. The
fonn of question shall be, "Shall the decision of the chair stand as the decision of the
Club?" When any question of order shall arise, not embraced in these rules, it shall be decided according to Robert's Rules of Order.
II. Papers laid before the Club shall be read at the request of any member, unless a
majority decides otherwise.
12. A member making a motion may withdraw it before any action is taken, after such
action, only by leave of a majority.
3. Motions relating ta the rights and privileges of members shall be in order at any time,
and shall have the precedence of all other questions; but shall be subject to be rejected,
laid on the table, postponed, or committed like other questions: Provided, however. that
the regular exercises shall not be interrupted unless the President shall decide that the
matter is of so urgent a nature that it cannotbe postponed.
14. If any member shall use language offensive to another member or the hall, he may be
called to order by the chair, reported by second censor, and dismissed by the discretion of
the President.
15. When a member is called to order, he shall take his seat pntil the question shall be
settled, after which he may proceedin order.
16. Upon a motion made by any member and seconded, the vote on any question shall be
taken by calling the roU and entering the "yeas" and "nays" on the Secretary's book.
17. Any member may dissent from or protest against any ordinance or resolve, which he
may think injurious to the Club or any individual.
18. When a motion to reconsider has been made and laid on the table or defeated, it shall
not be in order to take such motion from the table or renew it except by a two-~ds (2/3) vote.
 
ORDER OF BUSINESS
The order
of business shall be as follows:
L Calling Roll o[Officers
2.Introduction of guests
3. Reading Minutes of previous session
4. Reports of Officers
5. Reports of Committees
6. Reading Communications
7.Unfinished Business
8. New Business
9.Treasurer's Report
10. Adjournment